ISGUS News 37_1909_final

are fostered by the Workflow from ZEUS®. Because of this interface function between OK.PWS and ZEUS® there is a daily exchange between data. In this way, scheduled master data changings can be considered in both systems. ISGUS and OK.PWS were also able to fulfil this need. Claudia Strunck is extremely happy with the overall reduction in administration: “The extended interface allows us to manually adjust only the data that is absolutely necessary for new employees, changing employee data or terminating personnel.“ Successful implementation into the ISGUS Cloud The few but intensive months in preparation to ”go live” with the system were sufficient. Usually employees of a company of this size are gradually transferred to the new system, but not in this case. There were several reasons in favour of a holistic change of all employees to the new system. The missing support due to the cancellation from the old system was not the only reason for the deci- sion: “The new system differs in our settings for time cal- culation. We wanted every employee to have the ability to use ZEUS® on 01 January 2019. Furthermore, there is no Time & Attendance terminal any more at IKK Classic. All employees book via their computers via internet now. “My ZEUS“ makes it possible for every employee to have an overview of current information, such as their book- ings, the vacation calendar and their time accounts. We made the decision to opt for the cloud solution and we are happy with the high availability, the ISGUS data centre provides. We no longer have to worry about IT administration, or ask questions about hardware, relea- se-updates etc. anymore. The performance is appreciab- ly better and the frequent interruptions from system-lo- gouts as in the old system do not exist anymore. We are very satisfied with the modular structure of ZEUS®, in as much as we are going to extend their solution with another module for cost centre recording.“ quarter. Additionally, there is no separate data main- tenance in excel anymore, because of the new software solution.“ Tight Schedule After the “Kick-Off” event in May 2018 and following workshops, the project started. The given timeframe from IKK Classic was 7 months until the “go live“. This required professional project management. A project plan defined different work packages, responsibilities and due dates. The available time for coordination, customising and tests required and a solution-oriented cooperation. With the project team from IKK Clas- sic under the leadership of Heiko Spilker, the ISGUS team with colleagues from the ISGUS headquarters in Villingen-Schwenningen and the branch in Erfurt as well as the AKDB, up to 12 colleagues were in charge of preparation and implementation. If needed there were more experts available from the IKK Classic personal department, IT department and the ISGUS data cent- re, so that the deadline to “go live“ on 01 January 2019 could be guaranteed at any point of time. Previous data imports Claudia Strunck recalls the multiple options available that ZEUS® provides when importing data and models: “We received a huge amount of help and goodwill throughout the introduction of ZEUS®. Especially cooperation with regard to the initial import of master data, personal data, models and their interaction affec- ted the implementation on time and the conclusion of a successful project. In total, 250 shift plans, 500 daily plans, over 800 roles and 8,000 employee records were imported. Individual Requirements Again, this project shows perfectly how flexible and individual the ZEUS® system really is. The IKK Classic processes personal data and absence periods, like ina- bility to work or maternity leave. This happens basical- ly in OK.PWS. Other absences like flex time or vacation Why ZEUS® SaaS in the ISGUS Cloud? - Unrestricted use (24/7) - High availability of 99,5 % - 100% web-based application - Constant and plannable IT budget - More flexibility & agility for core business - Experience & Know-How for change - Data protection in accordance with GDPR - To date over 43.000 active SaaS users 5